Receive & Label help

Receive & Label works on top of Shopify's own purchase orders. It prints receiver sheets and labels for what actually arrived, and updates cost per item after each delivery.

Install and first look

The app works on any Shopify plan that has purchase orders, Basic included.

  1. Install the app from the Shopify App Store and approve the permissions. It asks to read purchase orders, transfers and inventory, and to update cost per item.
  2. Open Apps › Receive & Label. The first page lists your purchase orders with supplier, destination, status and how much has arrived.
  3. Use the tabs (All, Ordered, Received, Draft) to filter, and click a purchase order to open it.

No purchase orders yet? Create one in Shopify admin under Products › Purchase orders and mark it as ordered.

The app reads your purchase orders and never changes them. The only thing it writes to your store is cost per item, and only when you click Apply new costs.

Receive a delivery and print the receiver sheet

  1. When the delivery arrives, receive it in Shopify admin on the purchase order's transfer: accept or reject each item.
  2. Open the purchase order in Receive & Label. Each line shows ordered, received, rejected and outstanding quantities, unit cost and retail price.
  3. Under Receiver sheets, each received delivery has its own row. Click Receiver sheet (PDF) next to it.
  4. The PDF lists item, SKU, barcode, expected, received and rejected quantities, unit cost and retail, with totals. Print it or file it with the delivery.

Part of the order still to come? Receive the next delivery the same way. It gets its own row and its own sheet. If the page says “Nothing received yet”, receive the transfer in Shopify admin first, then reload.

Print labels for what arrived

  1. Open the purchase order and scroll to Labels for received items.
  2. Pick a label size: thermal roll 2.25″ x 1.25″ (Dymo, Zebra, Rollo), Dymo 30336, Avery 5160 / 8160 (30 per sheet) or Avery 5167 / 8167 (80 per sheet).
  3. Quantities start at the received count. Change any of them, or set 0 to skip an item.
  4. Click Print labels (PDF). Print at 100% (actual size), not “fit to page”. Avery sheets are US Letter.

Each label shows the product name, retail price and a barcode. The app uses the variant's barcode (EAN-13 or UPC-A when it fits, Code 128 otherwise), or the SKU when there is no barcode.

Update cost per item

  1. Open the purchase order and scroll to Update cost per item.
  2. Pick a method. Last cost uses this purchase order's unit cost. Weighted average blends your existing stock at the old cost with the new units at the purchase order's cost.
  3. Check the preview of current and new cost. Items whose cost would change are ticked; untick any you want to leave alone.
  4. Click Apply new costs.

Weighted average = (stock before the delivery × current cost + units received × PO unit cost) ÷ (stock before + units received). Stock before the delivery is today's on-hand quantity minus the units received on this order, so apply costs soon after receiving.

Units already applied are marked “already applied” and never counted twice. If more of the order arrives later, only the new units are blended in.

Supplier notes: lead times and minimums

  1. Open Supplier notes in the app menu. Suppliers from your recent purchase orders are already listed.
  2. Fill in lead time (days), minimum order quantity and any notes, then click Save.
  3. To add a supplier that isn't listed, use the empty form at the bottom. Type the name exactly as it appears on your purchase orders.

The notes show at the top of every purchase order from that supplier.

Plans, free tier and billing

A purchase order counts the first time in a month you print its receiver sheet or labels, or apply costs on it. Viewing never counts, and a purchase order that has counted stays usable all month. The count resets on the 1st of each month (UTC).

Shopify bills Pro on your regular Shopify invoice. Upgrade, change or downgrade your plan from the banner at the top of the Purchase orders page. Downgrade or uninstall any time and Shopify stops the charge.

Questions

Can I create or edit purchase orders in the app? Not yet. Shopify's purchase order API is read-only for apps, so create and receive them in Shopify admin.

Does it work for Shopify POS stores? Yes. Receiving happens in Shopify admin, and the labels fit the thermal printers POS stores use.

The weighted average looks off. It uses today's on-hand stock, so sales or adjustments between receiving and applying costs shift it slightly. Use Last cost for a fixed number.

What data does the app keep? Supplier notes, which costs were applied on which purchase order, and a monthly count of purchase orders used. No customer data. See the privacy policy.

Contact

Email hello@wiredkits.com. We answer within one business day.